Session One · of twoTo Do

Pilot Onboarding · Melbourne Airport Rail — Stage 1

The Jira
Pilot.

7 participants

60 minutes · 4 parts

Session 2 · Thu 16 Jul

Opposite × VIDA Rail

Run of show · 60 minutesTo Do

The plan · four parts

How today runs.

Part 1 · ContextIn Progress

Part 1 · How we got here

How did we
get here?

This didn't come out of nowhere. Over the summer, the Communications & Engagement teams across the alliances co-designed a shared way of working — 12 interviews, 5 workshops. Every workshop started by grounding in the same values. Today carries that forward.

One Team, One Voice, Lasting Legacy

We work as one team — open, collaborative and aligned — to deliver trusted outcomes for stakeholders our communities can be proud of. Together we protect reputations, build strong relationships, and leave a legacy for the future.

Part 1 · Our HOWIn Progress

Part 1 · Our values · our HOW

The way we work.

Transparent

Communicate openly and honestly, sharing information without hesitation so everyone has clarity and confidence.In Jira: the single source of truth.

Collaborative

Work as one C&E team, valuing diverse perspectives, sharing ideas, and achieving more together than alone.In Jira: one shared board.

Trustworthy

Keep our commitments to each other and stakeholders, act with integrity, and build confidence through consistency.In Jira: current, accurate records.

Curious

Seek to learn, ask questions, and explore better ways of working to continually improve.In Jira: ask, and improve as we go.

Supportive

Look out for one another, offering help, encouragement and care to ensure shared success.In Jira: every task has an owner.

Part 1 · Purpose & originsIn Progress

Part 1 · Why we're here

Too much has been
living in email.

We're Opposite, and we've spent months mapping how this program actually runs. One problem surfaced in every conversation — no shared source of truth, and too much coordinated in inboxes no one else can see.

0

Interviews

0

Workshops

0

Alliances

0

Operators

Grounded in the program values: CollaborativeTransparent CuriousSupportiveTrustworthy

Part 1 · The solutionIn Progress

Part 1 · The way forward

Jira is how
we fix it.

One platform where the work lives — approvals, decisions, correspondence and status, all in one place and visible to everyone. This is a pilot: we onboard the team, and we learn what to improve.

The pilot · 01

Onboard the team

Get everyone working in Jira and comfortable with the basics.

The pilot · 02

Pressure-test Jira

Find what to improve in the setup and workflows before we scale.

The pilot · 03

Learn what helps

Capture what would make it easier for the next new users.

A pilot to pressure-test the official rollout in early August. Your input shapes it.

Part 1 · What success looks likeIn Progress

Part 1 · By the end of today

What good looks like.

01Understand why Jira is being implemented and where it came from

02Navigate the platform and see where your work fits

03Know the six golden rules — and why they exist

04Know what to do from tomorrow, and where to get help

Part 1 · Warm-upIn Progress

Part 1 · Decode the lingo · 4 min

Jira-Jargon

Part 2 · Going through the platformIn Progress

Part 2 · Demo tour · 15 min

Let's go
into Jira.

We'll switch across and walk through the platform together — then come back here for a hands-on activity.

Start here

For You page

Your work in one view.

→

Then

All the boards

How the boards sit together.

→

Lead into

The Kanban board

Cards move left to right.

Demo tour only — show the layout, boards and For You page. Press Esc to return when done.

Part 2 · Hands-on activityIn Progress

Part 2 · Hands-on · 15 min

Build it
in Jira.

Level 1

Epic

Groups all related tasks for one deliverable.

→

Level 2

Task

A single deliverable. One owner, one status.

→

Level 3

Sub-task

A discrete step or review within the task.

Step 1 · EpicCreate an Epic named Tottenham Factsheet – [YOUR NAME] and attach it to the sandbox board.

Step 2 · TaskCreate a Task under your Epic: Factsheet Copy

Step 3 · Sub-taskCreate a Sub-task under the task: NWPA provide updated information and key messaging

Part 2 · Take it with youIn Progress

Scan this ↓

Opens the scenario steps on your phone — keep it open while you build in Jira

Part 2 · Over to the platformIn Progress

Part 2 · Break — into Jira

Over to Jira.

We'll switch across to the live board now. Press the button — the deck holds our place with a running timer while we work in Jira.

Part 3 · DebriefIn Progress

✋

Back from the board · quick debrief

How did that go?

Any questions or queries before we lock in the six golden rules?

Part 3 · The six golden rulesIn Progress

Part 3 · Group activity

Build the six
golden rules.

Part 3 · The six golden rulesIn Progress

Part 3 · Recap · lock them in

The six golden rules.

01

Jira is the single source of truth

Approvals, decisions and correspondence all live in Jira.

02

Every task has an owner

Tasks are assigned correctly and can be reassigned as things change.

03

Update your tasks as they progress

Stay current — a stale board helps no one.

04

Use the fields

Consistent fields let everyone understand progress.

05

Comments are the paper trail

Every decision and approval is logged as a comment on the task.

06

Jira becomes the WIP

The board runs 1:1s, weekly check-ins and monthly meetings.

Part 4 · After todayReview

Part 4 · From tomorrow

Start using it for real.

Getting startedThe best way to get comfortable is to start using Jira for your real work when you can. There's no need to wait until it feels perfect.

The askTry getting one task into the platform. It doesn't need to be perfect, and mistakes are completely expected. The goal is simply to make a start.

TrainingOne Source is the self-guided site with everything you saw today, in short modules.

SupportContact the PIIT for set-up and workflow questions during the pilot. IT is the long-term support contact.

Part 4 · Between → Session 2Review

Part 4 · Feedback & next steps

Then we reconvene.

Training

One Source

Self-guided site covering the platform, common workflows and FAQs in short modules.

Quick reference

The one-pager

Six golden rules, statuses, hierarchy and how-tos. Keep it open while you work.

Watch & learn

How-to video

A short walkthrough of creating an Epic, Task and Sub-task in Jira.

Session Two

Thursday 16 July

Training content review — does it match how you actually work? We lock in changes before the official rollout in early August.

Wrap-up · End of Session OneDone

End of Session One

Thank you.

You've seen why we're here, walked the platform, built the six rules, and know what happens next. This is a pilot: everything you did today is pressure-testing the platform before its official rollout in early August, and your input is already shaping it.

Session Two · Thursday 16 July

Official rollout · early August

The JiraPilot.